NDIS invoice generator
Build a tidy, professional NDIS invoice in a few minutes. Enter your provider and participant details, add a line for each support with its NDIS support item number, then preview and download a Word (DOCX) file or print to PDF.
Output
DOCX
Or print to PDF
Line items
Unlimited
Add a row per support
GST
GST-free
Note added by default
Totals
Auto
Subtotal and total
How to use this generator
- 1. Enter your provider details and the participant details.
- 2. Add a line for each support, including the NDIS support item number, hours or quantity, and unit price. Totals update as you type.
- 3. Generate the preview, then download the DOCX or print to PDF and send it to the right payer.
Reference
Support item numbers: Use the codes from the current NDIS Pricing Arrangements and Price Limits, or look them up in our NDIS price guide
GST: Most NDIS supports are GST-free; confirm with the ATO NDIS GST guidance if a support may be taxable
Payer: Send to the plan manager, the participant, or claim through the portal depending on plan management type
Disclaimer: This tool produces an invoice template only, not financial, tax, or legal advice. Confirm GST treatment, support item numbers, and price limits before you send. Any prices shown are illustrative.
Last reviewed: July 2026
What goes on an NDIS invoice
A clear invoice gets you paid faster. The payer needs to match what you billed to the participant plan and the NDIS support item numbers. At a minimum, show your business name and ABN, the participant name and NDIS number, a unique invoice number, the invoice and due dates, and a line for each support with the date of support, the support item number, a short description, the hours or quantity, the unit price, and the line total. Finish with your bank details and payment terms.
GST and NDIS supports
Most supports delivered to an NDIS participant are GST-free when they are reasonable and necessary supports in the participant plan and there is a written agreement. Some supports can still be taxable, so the safe approach is to confirm the treatment of each support with the ATO or your accountant. If GST applies and you are registered, the document must be a tax invoice and show the GST amount. This tool adds a GST-free note by default and lets you switch GST on per invoice.
Who you send the invoice to
Where the invoice goes depends on the participant plan management type. Plan managed participants have a plan manager who pays your invoice and claims from the NDIS. Self managed participants pay you directly and claim reimbursement through the NDIS portal. For agency managed (NDIA managed) plans you usually claim payment through the myplace provider portal, and the invoice is mainly a record for the participant.
How Carevo fits in
Carevo helps participants and families find and compare providers. It does not deliver supports, manage plans, or pay invoices. Use the directory when you are ready to connect participants with registered providers in your area.
Frequently asked questions
What must an NDIS invoice include?
An NDIS invoice should show the provider business name and ABN, the participant name and NDIS number, a unique invoice number, the invoice and due dates, and a line for each support with the date of support, the NDIS support item number, a description, the hours or quantity, the unit price, and the line total. Add bank details and payment terms so the payer can process it. If you are registered for GST and a support is taxable, the document must be a tax invoice and show the GST amount.
Is GST charged on NDIS supports?
Most supports delivered to an NDIS participant are GST-free when they are reasonable and necessary supports in the participant plan and there is a written agreement, under the GST-free provisions for NDIS supports. Some supports can still be taxable. Choose the GST treatment explicitly; confirm the GST treatment of each support with the ATO or your accountant and adjust the invoice if GST applies.
What payment terms should an NDIS invoice use?
Payment terms are set between you and the payer. Many NDIS providers use 7 to 14 days. Plan managers often aim to pay within a few business days of receiving a correct invoice. State your terms clearly and include your bank account name, BSB, and account number so payment is not delayed.
How does invoicing differ for plan managed, self managed, and agency managed plans?
Plan managed: you send the invoice to the participant plan manager, who pays you and claims from the NDIS. Self managed: you invoice the participant or their nominee, who pays you and then claims reimbursement through the NDIS portal. Agency managed (NDIA managed): you claim payment directly through the myplace provider portal using the support item numbers, so the invoice is mainly a record for the participant. Check which management type applies before you send.
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